And by we, I mean me, because right now the team is LEAN.
I started this business in 2014 with one client and the idea that I would only take a few events a year and take tons of vacations and everything would be super streamlined and easy.
Fast-forward three years and I've got more clients than I though possible and no white space in the day to be creative.
If you're interested in being a part of a scrappy, startup-style business, read on! (PS this is local to Bozeman, Montana for now).
Associate Event Planner
At Lauren Caselli Events, we believe that entertaining and educational experiences let attendees form real connections with companies that host them. We're truly passionate about customer service and experience, because we believe that the connections that are made over a glass of wine, a casual discussion, or a well-executed meal can change the world.
We do high-impact events, not stale conferences. We work with companies who understand that in order to do business, you need to build trust. We prefer visionaries over those that use the phrase, “but we’ve always done it this way.” We like our coffee strong, our days varied, our To Do Lists organized, and our details solid.
As an Associate Event Planner, you’d primarily be responsible for project management and moving client projects forward. You’d be responsible for liaising with clients when they email, following up with our clients and vendors to get clarity around specific aspects of an event, and brainstorming solutions to events.
You will also be responsible for assisting the Director of Events (that's me!) with internal company projects and executing tasks related to marketing, networking, and any other initiatives the company may deem as a priority for the calendar year.
WHAT YOU WOULD BE DOING
Tracking information that comes in via email in an organized, systematic folder system. Event planning is essentially information management, so you know that you need to track all details that clients mention, no matter how big or how small
Responding quickly and succinctly to client emails, taking the lead on helping decide the next steps for their projects, and being a voice for the company
Researching new venues, vendors, photographers, audio visual companies, and setting up meetings for our team with those vendors
Helping on-site at events, moving furniture, placing decor, running registration
Finding creative solutions to internal office, operations, and administrative business challenges. When you don't know the answer, you'll seek it out and take ownership of the result and implementation.
Recommending a better way to streamline a process or use a different software for emails, project management, tracking information, liaising with clients, etc.
Drafting and sending out social media, monthly newsletters, and any sort of external communications
Making phone calls, sending emails, not giving up until you have the answer
THIS ROLE WAS MADE FOR YOU IF
You have superior organizational skills, impeccable accuracy, and attention-to-detail. Seriously, you can spot a miscalculation, disorganized file, broken link or spelling error a mile away.
You're not scared to make your voice heard with new suggestions to existing problems.
You are well-versed in technology used in remote offices (Google Drive, Dropbox, ConvertKit, Buffer, etc.) and learn new tools quickly if it's something new to your toolbox.
You love organizing, streamlining, and efficiency.
When someone mentions that they have a problem, you don’t wait for them to ask for help. You’re already jumping out of your chair with the solution or the willingness to help them.
You would identify yourself as curious and have an eagerness to take feedback, grow and further your skills.
You seek an opportunity for growth, mentoring, connection within the Montana community.
You love to be in a support role, working with an ambitious team.
You LOVE stalking people online and get excited when you see a cool brand.
You’d be encouraged to be in office 50% of the time to start (or co-working at a coffee shop), with the ability for a more flexible schedule the other 50% of the time. It is a requirement that you have a working vehicle and a clean driving record, as LCE often requires local errands.
Contract for six months. Possible part- or full-time employment after six months.
HOW TO APPLY
Sound like you? Send a cover letter, a video, or a powerpoint presentation (seriously, make it interesting) to firstname.lastname@example.org describing why you're the best fit. Attach or link to your resume. PDFs only, if sent as an attachment. Subject line: Your Planning Wizard.
Deadline is Sunday, April 16th at midnight (but the early bird gets the worm).
Currently, this position is an independent contract at 10-15 hours/week.