Planning: Your "Day Of" Timeline for your One-Day Workshop

 Need help creating your agenda for your workshop? We’ll help you with this blog post.

CAUTION: The information that follows may be the secret sauce to my event planning success.

My timelines are infamous. They are the single most useful tool that I send to my clients, and when I plan a wedding, they are literally the only thing that I look at all day long. A really well constructed, detailed timeline with assigned responsibilities is the key to efficiency and streamlining of the workshop or retreat process.

And the one that I'm about to reveal? Isn't even all that detailed.

The details come as you plan your event. You insert when your caterer will show up, who will be in charge of running your registration table and who to call in case the bathroom is acting up.

Details, my friend, are the reason that I love events and the reason that I love helping my "big idea" clients work on their workshops.

What I've conjured up below is a pretty basic, relatively detailed timeline for a one-day workshop. Next week, I'll be talking about how to build one of these yourself and also how to use it throughout your planning process, but for now, let's just get the basics down.

The Essential Timeline for a One-Day Workshop

SATURDAY, JANUARY 3, 2015

8:45am    Registration table to be manned. Food and drink set up in the back of the room.

9:00am - 10:00am Attendees arrive, check in at registration desk. Receive welcome packet.

10:00am    Workshop Module #1 - list Title Here (ex. What Do You Want in Your Business?)

 

Ice breaker Activity where everyone introduces themselves (5-10 minutes). Tip: give each person a chance to tell their story; people want to feel connection!

Intro Story to Lead Into this Topic from your own experience(5-10 minutes)

Introduction of the Exercise + Teaching (10-15 minutes)

Questions about the exercise (1 minute)

Time for Participants to work on their own (20 minutes)

11:00am    Workshop Module #2 - list Title Here (ex. What's Holding You Back?)

 

Ice breaker Activity (5 minutes)

Intro Story to Lead Into this Topic from your own experience(10 minutes)

Introduction of the Exercise + Teaching (10 minutes)

Questions about the exercise (1 minute)

Time for Participants to work on in groups (30 minutes)

11:55am    Break

12:00pm    Workshop Module #3 - list Title Here (ex. Identifying your Audience)

 

Ice breaker Activity (5 minutes)

Intro Story to Lead Into this Topic from your own experience(10 minutes)

Introduction of the Exercise + Teaching (10 minutes)

Questions about the exercise (1 minute)

Time for Participants to work on their own (20 minutes)

12:45pm  Debrief with groups

1:00pm    Lunch

2:15pm    Q+A: Hotseat with other attendees

3:00pm    Workshop Module #3 - list Title Here (Ex. Action Steps to Achieving my Goals)

 

Ice breaker Activity (5 minutes)

Intro Story to Lead Into this Topic from your own experience(10 minutes)

Introduction of the Exercise + Teaching (20 minutes)

Questions about the exercise (1 minute)

Time for Participants to work on their own (20 minutes)

4:00pm    Workshop end + Group Photo! (taken by assistant)

Optional community building add-on

4:30pm    Group walks to delicious nearby eatery for happy hour. First round on your biz!

5:30pm    Happy hour leads to dinner (prix fixe menu)

7:00pm    End of dinner

So there you have it.

Not super complicated. It's actually relatively simple to plan out. The content organizing piece, though, seems super scary, but to be honest, you're only presenting about 60 - 80 total minutes of content. The rest is facilitating, answering questions, and talking one-on-one to your group.

Questions?

Email me at lauren@laurencaselli.com or comment below and let me know what you're struggling most with when planning your workshop!